Administrative Assistant

Waukesha County, WI • Waukesha, WI

31d • $21 - $28 • Onsite

About The Position

Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records; scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned.

Requirements

• High School Diploma or GED.

Responsibilities

• Prepares a variety of routine documents, correspondence, memorandums.
• Performs data entry, maintains and updates electronic files and databases.
• Monitors, maintains and orders office supplies.
• Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary.
• Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail.
• Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records.
• Handles confidential or sensitive information and documents.
• Adheres to County policies, procedures, and federal, state, and local regulations.
• Provides assistance to other support staff.
• Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public.
• Attends department and/or division meetings
• Performs other duties as apparent or assigned.

Benefits

• excellent health/dental/vision
• life insurance
• generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year)
• exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan
• Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED