Administrative Assistant

RR Donnelley•Osage, IA

About The Position

Perform advanced administrative and clerical support for Supervisors/Managers/Executives to ensure that departmental needs are met. Assists with administrative details, often of a confidential nature.

Requirements

High School Diploma or GED with 2+ years of relevant work experience.
Requires very good knowledge of general administrative/manufacturing operations procedures and knowledge of job specific processes to successfully execute and complete the more progressive/complex duties of the job.
Ability to follow company policy and understand any rules or regulations governing the work being completed and impact work has on department or company.
Must have very good knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete duties successfully.
Requires good knowledge of multiple functions or areas of the business in which there is frequent contact with while completing daily work assignments of the job.
Must have very good oral and written communication skills sufficient to explain departmental policy, methods and/or procedures when completing assignments.
Requires very good organizational skills sufficient to accomplish work by established deadlines and ability to coordinate phases of work with others.

Responsibilities

Prepare written communications such as letters, memos, e-mail, etc.
Review, tabulate and enter data into a variety of systems.
Handle incoming calls, take messages and promote effective interoffice communication.
Filing, photocopying, mail distribution.
Operate various office equipment.
Promote the concept of working together as a team to build continual improvement with the Company and departments.
Performs other related duties and participates in special projects as assigned.