Administrative Assistant - Summer Work Program | part-time | $18.57 - $21.54 / hour

Easterseals Midwest • Gladstone, MO

6h • $19 - $22

About The Position

The Administrative Assistant is responsible for providing administrative support
and ensuring efficient office/program operations.

Requirements

• Must have high school diploma or equivalent.
• One year program or administrative experience required.
• Must have knowledge of Microsoft Office suite including knowledge of Excel.
• Must have current driver’s license and proof of insurance.
• Must complete and maintain all required trainings/certifications.
• Must maintain confidential information in accordance with HIPAA regulations.

Responsibilities

• Creates and maintains spreadsheets and reports for tracking and reporting departmental information.
• Creates, maintains and closes individuals’ files in electronic records management systems.
• Prepares, scans and files individuals’ documents into electronic records management systems.
• Orders and maintains adequate inventory of supplies, including but not limited to, medical supplies, paper products, office supplies, etc.
• Provides professional communication for internal and external stakeholders and responds to inquiries in a timely manner. This may include written communications such as newsletters, program materials, correspondence, etc.
• Provides administrative support for department, including but not limited to, scheduling meetings/appointments and providing logistical and team support. May also perform check requests, mailings, filing, and other support activities.
• Prepares and sends information for billing. This may include reviewing and verifying individuals’ authorizations, monitoring/tracking services, and maintaining billing and attendance spreadsheets.
• Greets visitors to the office/building and answers incoming phone calls.
• Supports program quality, safety and compliance measures, performs general upkeep of office space, and may ensure building maintenance is performed as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED