Program Administrative Assistant

Diocese of Venice in Florida•Venice, FL

19h•Onsite

About The Position

Catholic Charities Diocese of Venice, Inc. provides services to people of all races, backgrounds and beliefs. We offer a variety of housing and social service programs to individuals, families, and communities across ten counties in Southwest Florida. The Program Administrative Assistant assists the Program Manager in the effective and efficient operation of client services and program delivery. Performs administrative and office support activities for the Program Manager and other office personnel.

Requirements

High School Diploma required (Associates Degree preferred)
Bilingual in English/ Spanish preferred
Experience working with minority and disadvantaged populations
Well-developed written and verbal communication skills
Demonstrates knowledge of data base management programs and Microsoft Office
Highly organized and perform multiple tasks simultaneously
Ability to successfully pass Level II FDLE Background Check

Responsibilities

Answering telephone calls, receiving, and directing visitors, creating spreadsheets and presentations, filing, and faxing
Ensure prompt mailing of the monthly appeal letter if applicable
Completion of thank you letters in a timely manner
Prepare emergency assistance payments for clients
Assists the Program Manager in maintaining accurate financial records, including bank deposits, donations, and check requests
Maintains inventory of office supplies and prepares orders for Program Manager approval
Assumes responsibility for the completion and timely submission of required reports to supervisors and other agencies as required. All reports are reviewed and approved by Program Manager before submission
Greets clients, uses client tracking system, and makes appointments as needed
Assists Program Manager in screening, orientation, training, support, and coordination of volunteers through the volunteer management system
Works harmoniously with staff, supervisors, volunteers, community partners and the public to ensure that Catholic Charities provides high quality social services to the community
Maintains professional boundaries with staff, volunteers, and clients
Treats staff, volunteers and clients with respect and dignity at all times
Assists Program Manager in maintaining positive relationships with funding groups, regulatory and community agencies
Other duties as assigned.