Administrative Assistant

Avon Protection•Salem, NH

6d•$20 - $25•Onsite

About The Position

Join our dynamic team as an enthusiastic and detail-oriented Administrative Assistant, where every day brings new opportunities to make a difference. In this pivotal role, you’ll be at the heart of our daily operations, bringing your organizational skills to the forefront as you manage office activities and streamline communication between departments. We're seeking a proactive individual who thrives in a bustling environment that possess strong organizational, communication, and multitasking skills, along with a commitment to excellence in service.

Requirements

High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
Proven experience as an administrative assistant or in a related role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Demonstrated ability to maintain confidentiality and exercise discretion.
Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.e. H1B status).

Nice To Haves

Familiarity with office equipment (e.g., printers, copiers, fax machines)
Basic knowledge of bookkeeping or accounting principles is a plus.
Experience with project management tools and software

Responsibilities

Office Management: Oversee day-to-day office operations, ensuring a clean, organized, and functional work environment.
Manage office supplies inventory, ordering materials as needed and maintaining budgetary constraints.
Coordinate office equipment maintenance and repairs.
Communication: Serve as the first point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate personnel.
Prepare and distribute internal communications, memos, and meeting agendas.
Scheduling and Coordination: Manage executives’ calendars, scheduling meetings and appointments, and ensuring all logistical arrangements are made (e.g., booking conference rooms, preparing materials).
Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Documentation and Reporting: Maintain filing systems and ensure that documents are properly organized and readily accessible.
Prepare reports, presentations, and other documents as requested.
Assist in data entry and management of various databases.
Inventory management to assist in cycle counts
Event Planning: Support the planning and execution of company events, meetings, and team-building activities.
Assist in preparing materials and communicating event details to participants.
Financial Administrative Support: Handle expense reporting and reimbursement processes for team members.
- Process invoices and assist with budget tracking as needed.
Collaboration and Team Support: Work closely with various departments to facilitate communication and workflow.
Assist team members with their administrative needs, contributing to a cooperative team environment.