Administrative Assistant

Kalitta Air, LLC • Oscoda, MI

10h • Onsite

About The Position

JOB DESCRIPTION

Job Title: Administrative Assistant 

Department: OSC QC Hangar (Dept. 64) 

Reports To: Manager of QC

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Duties and responsibilities include, but are not limited to:

1. Assist the Manager of Quality Control with daily office duties.
2. Maintain Quality Control personnel files.
3. Track the attendance of Quality Control personnel.
4. Assist with completing and submitting various employee forms, including HR. All New Hire/ Term/ Resignation, etc. PAs go to Connie Howell for Kalitta Air Roster update.
5. Order office supplies through OSC Parts Request, for several departments when requested.
6. Various clerical duties, including but not limited to filing, typing, scanning, and emailing.
7. Additional duties or projects that are assigned by the Manager of Quality Control or Corporate Director of Quality Control.
8. Order Inspection uniforms
9. Keep stamp logs as well as other pertinent logs and/or certifications up to date that are regulated by the FAA.
10. Submit Invoices, Check/ Wire Requests, and other miscellaneous tasks.
11. Print, Scan and submit QC Payroll weekly.

EDUCATION and/or EXPERIENCE:

1. Have at least 2 years' experience in office administration.
2. Highschool Graduate
3. Valid Driver's License

LANGUAGE SKILLS

The ability to read, write, and understand spoken and written English.

 QUALIFICATIONS:

The ability to add, subtract, multiply and divide using calculators.
Proficient with Microsoft Word, and Microsoft Excel.
MISA and AMOS experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use a computer terminal, telephone and 10 key calculator. The employee is required to stand, walk, climb/descend stairs, and be able to lift a minimum of 40 pounds.

The Company can make reasonable accommodations to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is in a Hangar environment with heating and cooling. The noise level in the work environment is usually moderate.

ACCOMMODATIONS:

If you need reasonable accommodation for the online application process due to a disability, please call [phone]. Please include your contact information and details about posted position of interest. Only inquiries regarding assistance for those who need accommodation with the online application process due to a disability will be returned.

if you cannot apply online, other accommodations can be made

Requirements

• Have at least 2 years' experience in office administration.
• Highschool Graduate
• Valid Driver's License
• The ability to read, write, and understand spoken and written English.
• The ability to add, subtract, multiply and divide using calculators.
• Proficient with Microsoft Word, and Microsoft Excel.
• MISA and AMOS experience.

Responsibilities

• Assist the Manager of Quality Control with daily office duties.
• Maintain Quality Control personnel files.
• Track the attendance of Quality Control personnel.
• Assist with completing and submitting various employee forms, including HR.
• Order office supplies through OSC Parts Request, for several departments when requested.
• Various clerical duties, including but not limited to filing, typing, scanning, and emailing.
• Additional duties or projects that are assigned by the Manager of Quality Control or Corporate Director of Quality Control.
• Order Inspection uniforms
• Keep stamp logs as well as other pertinent logs and/or certifications up to date that are regulated by the FAA.
• Submit Invoices, Check/ Wire Requests, and other miscellaneous tasks.
• Print, Scan and submit QC Payroll weekly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees