Administrative Assistant

IES Residential, Inc. • Nashville, TN

7d • Onsite

About The Position

We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role plays a critical part in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.
The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment.

Requirements

• Minimum of 1 year of administrative or receptionist experience, preferably in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills
• Ability to read, write, and speak English fluently

Nice To Haves

• Bilingual (English/Spanish) a plus
• Experience in construction, or skilled trades environment
• Experience with Microsoft Dynamics a plus

Responsibilities

• Handle incoming and outgoing mail and packages
• Maintain organized filing systems (electronic and paper)
• Perform general clerical duties including filing, scanning, copying, and data entry
• Manage office supplies and place orders as needed
• Prepare basic documents using Microsoft Word and Excel, including reports, letters, spreadsheets, and templates
• Maintain electronic records and assist with document scanning and filing
• Warranty dispatch and scheduling
• Production scheduling support
• Assist with scheduling field personnel
• Provide administrative support to office and field staff
• Coordinate travel arrangements when required
• Assist with ordering materials and supplies
• Communicate with vendors and subcontractors as needed

Benefits

• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees