Administrative Assistant, Ronald McDonald House Global

McDonald's Corporation•Chicago, IL

2d•$60,196 - $75,245•Hybrid

About The Position

Ronald McDonald House Global is seeking a highly skilled, proactive, and collaborative Administrative Assistant to provide executive-level administrative support to senior leaders across the organization. This role will primarily support the Chief Philanthropy Officer and the Chief Marketing & Communications Officer, while also providing back-up administrative support for other members of the Senior Leadership Team as needed. The Administrative Assistant plays a critical role in ensuring senior leaders are prepared, organized, and able to focus on advancing the mission of Ronald McDonald House Global. This individual brings professionalism, sound judgment, discretion, and a strong service mindset, and thrives in a fast-paced, mission-driven environment. We are looking for someone who is anticipatory rather than reactive, communicates clearly and confidently, and thrives in a highly collaborative, team-based environment that values shared ownership and collective success.

Requirements

Ability to work on-site at McDonald’s Headquarters three days per week.
3+ years of experience providing administrative support to VP-level and/or C-suite executives, including calendar management and travel coordination.
Experience working in a matrixed organization with shared priorities, multiple stakeholders, and competing demands.
Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, SharePoint).
Experience using virtual meeting platforms such as WebEx, Teams, or similar tools.
Strong written and verbal communication skills.
Highly proactive and anticipatory, with the ability to think several steps ahead.
Confidence interacting professionally with donors, board members, and senior external partners.
Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment.
Strong organizational skills and attention to detail.
Strong follow-through and ability to close loops without being prompted.
Ability to prioritize effectively, work well under pressure, and adapt to a constantly evolving environment.
Team-oriented mindset with a willingness to provide back-up support and contribute to shared success.

Responsibilities

Provide executive-level administrative support to assigned senior leaders, including complex calendar management, scheduling, and meeting coordination across multiple time zones.
Proactively manage calendars by anticipating conflicts, aligning schedules to priorities, and ensuring leaders are prepared for meetings and key engagements.
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel documentation such as visas, while optimizing leaders’ time and availability.
Process expense reports accurately and in a timely manner.
Keep leaders on schedule by providing reminders and ensuring required documents, briefing materials, and agendas are prepared in advance.
Serve as a professional point of contact for internal and external stakeholders, including donors, board members, and senior external partners.
Coordinate meeting logistics end-to-end, including room reservations, virtual meeting links, materials, food & beverage, and follow-up actions.
Draft or lightly edit routine correspondence on behalf of senior leaders, as appropriate.
Manage shared inboxes as assigned.
Provide back-up administrative support for other senior leaders as needed.
Take on additional responsibilities and special projects to support senior leadership and evolving organizational priorities.
Anticipate and respond to scheduling, travel, or operational challenges proactively, using a positive and solution-oriented approach.
Demonstrate strong follow-through and accountability, consistently closing loops and completing tasks without needing reminders.
Maintain excellent attention to detail while managing multiple priorities and deadlines.
Take personal responsibility for meeting commitments and ensuring work is completed accurately and on time.
Engage with colleagues in a supportive, collaborative manner that contributes to overall team effectiveness.
Represent Ronald McDonald House Global and senior leadership with consistent professionalism, discretion, and credibility.
Work collaboratively with others in ways that align with organizational values and support shared outcomes.