Administrative Assistant

SERVICE EMPLOYEES INTERNATIONAL UNION•Redding, CA

19d•$66,739 - $68,408

About The Position

The Administrative Assistant provides administrative services in support of the various SEIU LOCAL 2015 Departments, membership and staff to accomplish the organizational goals. The position may be located in offices across the state and would primarily report to the Regional or Department Director Duties and Responsibilities: Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification. Provide and coordinate administrative support to the assigned departments and respective personnel by: Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and Union programs such as COPE and membership drive, petition drives, and membership mobilization. Ensure staff compliance with administrative requirements such as Activity reports, attendance records and expense reports filings. Prepares materials, including urgent correspondence, letters, fliers, forms, announcements and coordinates mailing for the Regional or Department Manager Establish and maintain hard copy and/or electronic filing system Processing mail and phone calls for the Regional or Department Manager Works on special projects as assigned by immediate supervisor Maintains Regional or Department Manager’s calendar and coordinating travel arrangements Creates spreadsheets, updates and maintains Member Strength databases which includes entering of membership cards, entering COPE cards, activities reporting, organizing lists, stewards and leadership lists, grievance lists, and may include employer lists. Attends and participates at Regional meetings, assisting in room prep, agenda preparation, typing and distributing minutes, and executes follow up work from meetings. Conducts inventory and request office supplies consistent with approval policy Assists in the implementation and coordination of other local wide events Process member requests and complaints (telephone and walk-in) and refers to appropriate staff for resolution Process Beck Notices to include all communications with members and legal. Interact courteously and tactfully with managers, co-workers, members, vendors or associates Perform other duties as required to support the department and mission of the organization. Employees must recognize that working in the labor movement is tough, demanding work, which sometimes requires working long or irregular hours that may necessitate over time. Some limited travel may be required.

Requirements

Expertise using Microsoft programs, including Word, Excel, Power Point, Access and Outlook
Demonstrated ability to type 45 wpm
Knowledge of standard business documents and table formatting to prepare materials accurately
Proficiency using the Internet as a research tool
Experience composing grammatically correct correspondence, and editing drafts to correct grammar, spelling and punctuation
Excellent organizational skills
Ability to communicate and relate respectfully with a diverse membership and staff
Commitment to provide accurate, efficient and friendly service to staff and members
Ability to exercise strong problem solving skills
Ability to multi-task and must work well under pressure
Able to prioritize and complete workload
Excellent punctuality and attendance

Nice To Haves

Bilingual skills highly desirable

Responsibilities

Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and Union programs such as COPE and membership drive, petition drives, and membership mobilization.
Ensure staff compliance with administrative requirements such as Activity reports, attendance records and expense reports filings.
Prepares materials, including urgent correspondence, letters, fliers, forms, announcements and coordinates mailing for the Regional or Department Manager
Establish and maintain hard copy and/or electronic filing system
Processing mail and phone calls for the Regional or Department Manager
Works on special projects as assigned by immediate supervisor
Maintains Regional or Department Manager’s calendar and coordinating travel arrangements
Creates spreadsheets, updates and maintains Member Strength databases which includes entering of membership cards, entering COPE cards, activities reporting, organizing lists, stewards and leadership lists, grievance lists, and may include employer lists.
Attends and participates at Regional meetings, assisting in room prep, agenda preparation, typing and distributing minutes, and executes follow up work from meetings.
Conducts inventory and request office supplies consistent with approval policy
Assists in the implementation and coordination of other local wide events
Process member requests and complaints (telephone and walk-in) and refers to appropriate staff for resolution
Process Beck Notices to include all communications with members and legal.
Interact courteously and tactfully with managers, co-workers, members, vendors or associates
Perform other duties as required to support the department and mission of the organization.