Administrative Assistant

The University of Utah•Salt Lake, UT

8d•Onsite

About The Position

The School of Medicine ( SOM ) Dean’s Office Finance Unit serves as a centralized financial resource for 23 academic departments and provides financial operational support for more than 15 Dean’s Office units. The Administrative Assistant is the first line of contact for SOM Dean’s Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SOM Dean’s Office. The position also helps maintain the collection, compilation, and data input of SOM Dean’s Office financial transactions, supports scheduling, and the SOM budget process, and helps manage the collection, primary review, and document flow for SOM department documents. Our generous University staff benefits package includes but is not limited to health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & Front Runner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Requirements

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required.
Demonstrated human relations and effective written and verbal communication skills required.

Nice To Haves

Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Responsibilities

Provides excellent customer service and fosters a professional and approachable working atmosphere for all, including Dean’s Office staff/faculty, SOM departments, and Dean’s Finance team members.
Manages and coordinates Outlook Calendars for Vice Dean and finance managers.
Assists with the administration of and education about SOM and university policies and procedures.
Purchasing contact for SOM Dean’s Office, as well as a purchasing card holder.
Processes the collection, compilation, and entry of data for SOM Dean’s Office financial transactions.
Assists SOM Dean’s Office Units with financial documentation preparation.
Manages the collection, primary review, and document flow of SOM department documents.
Provides administrative support maintaining and ordering office supplies.
Provides additional project support as needed.