Administrative Assistant, ENTRY LEVEL

The PCA Group•Ronkonkoma, NY

17d•$22 - $25•Onsite

About The Position

Are you extremely organized and enjoy helping others to be the same . Then this role is perfect for you! We are looking for an entry level, Administrative assistant to provide administrative support to the Director of Administration. This support includes basic clerical duties, such as answering phones, taking messages, answering e-mails, scheduling meetings, and occasionally reviewing reports. The PCA Group of Companies is a fully vertically integrated, tech-enabled, and truly omnichannel global distribution company for the worldwide beauty and wellness sector. Led by the founding family for over 30 years, our 1500-person team supports multichannel distribution to 150+ countries. Through our interwoven set of capabilities investments, logistics, retail strategy, and marketing, among others we empower our clients to cut through the noise in an increasingly saturated global market. This role is full time, in-person in the office. Administrative Assistant: The PCA Group of Companies is actively recruiting an Executive Assistant. The Executive Assistant will be a critical member of the team that will build the future of the company. You must possess strong written and verbal communication skills, be equally comfortable and motivated, and able to juggle multiple tasks while prioritizing them appropriately. The candidate should be able to adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude.

Requirements

Eagerness to gain office experience, 1-2 years experience a Plus
Experience managing your own timeline, prioritizing work, and multitasking
Written and verbal communication skills
Computer Literate (MS Office especially excel, Email, Digital File Management)
Ability to prioritize, multitask, and maintain attention to detail
Bilingual (English and Spanish) highly preferred but not a deal breaker
Bookkeeping familiarity
Event coordination or customer service experience
High school diploma (associate or bachelors degree is a plus)

Responsibilities

Direct Support for the Director of Administration in supporting the CEO.
Keep the office and conference rooms tidy and stocked with necessities.
Cater food for Business Meetings
Data entry and maintaining databases with accuracy
Managing and ordering supplies and inventory for office and cleaning staff.
You will work closely with our Accounts Receivable, Accounts Payable, and ad-hoc requests from office and warehouse.
Performs other ad-hoc duties as assigned
Scan and Prints documents, also handle Docusign requests from Staff for CEO.
Manage scanning, filing, and organizing documents
Support executive staff with administrative tasks as needed