Administrative Assistant - Minisink School Nutrition

Whitsons Culinary Group•Town of Wawayanda, NY

16h•$18

About The Position

School Nutrition Administrative Assistant – Keep Our Kitchens Running Smoothly! Support a Mission That Nourishes Students Every Day Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as a School Nutrition Administrative Assistant—a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day. What You’ll Do: Every day, you'll play a key role in keeping our kitchens humming and our teams supported by: Answering calls and helping parents or team members with lunch account questions (especially with the Nutri-Kids POS system) Handling attendance tracking and making sure our team gets paid accurately and on time using ADP Closing out cash registers, reconciling daily deposits, and organizing all records with care Entering meal counts, sales, and data into our Dine Central system Coordinating lunch counts, daily menus, and deliveries to our satellite schools Printing signage, menus, and marketing materials that brighten school cafeterias Assisting with staff training, safety audits, and inventory tasks Jumping in to support school sites when needed—whether it’s a helping hand in the kitchen or coordinating substitutes Being a go-to resource for your manager and a cheerful connector for the whole team Why You’ll Love This Role: Make an impact in your local school community Supportive, mission-driven team that values your contributions Family-friendly schedule – no late nights or weekends Growth opportunities within a supportive and stable company Be part of something bigger – at Whitsons, we serve more than just meals. We serve futures. Competitive pay + full benefits (medical, dental, vision, 401k, PTO) About Whitsons: Whitsons Culinary Group is dedicated to Enhancing Life One Meal at a Time™. We bring high-quality meals and compassionate service to school communities across the region. As part of our School Nutrition team, you’ll help create a welcoming environment where students feel nourished, supported, and ready to learn. Ready to join a team that feeds minds and fuels futures? Apply today!

Requirements

High School Diploma required; Associate Degree preferred
Basic bookkeeping and strong computer skills (Excel, Outlook, Word)
Clear communicator with strong phone and interpersonal skills
Detail-focused and dependable, with strong time management abilities
Team player who enjoys helping others and creating a positive work environment
Must be able to occasionally lift up to 30 lbs and travel between schools when needed
Business Acumen
Good phone skills
Ability to work successfully with others.

Nice To Haves

Previous office, school nutrition, or administrative experience a plus
Familiarity with POS systems and food safety standards is helpful (we’ll train!)

Responsibilities

Answering calls and helping parents or team members with lunch account questions (especially with the Nutri-Kids POS system)
Handling attendance tracking and making sure our team gets paid accurately and on time using ADP
Closing out cash registers, reconciling daily deposits, and organizing all records with care
Entering meal counts, sales, and data into our Dine Central system
Coordinating lunch counts, daily menus, and deliveries to our satellite schools
Printing signage, menus, and marketing materials that brighten school cafeterias
Assisting with staff training, safety audits, and inventory tasks
Jumping in to support school sites when needed—whether it’s a helping hand in the kitchen or coordinating substitutes
Being a go-to resource for your manager and a cheerful connector for the whole team