Administrative Assistant

Lukos•Tampa, FL

42d•Onsite

About The Position

The Administrative Assistants will provide essential administrative support to the CCPA (Central Command Public Affairs) team, ensuring seamless day-to-day operations in a high-tempo environment. Serving as key points of contact for internal and external communications, they will facilitate organizational efficiency and support leadership priorities.

Requirements

Minimum 2–3 years of experience in administrative support, preferably within a DoD or military environment.
Demonstrated ability to manage communications and coordinate across diverse teams, including senior leadership.
Exceptional communication and interpersonal skills, with the ability to operate effectively in a fast-paced, high-pressure setting.
Strong organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Defense Travel System (DTS).
High attention to detail in document preparation, records management, and correspondence handling.
Ability to maintain confidentiality and handle sensitive information in accordance with security protocols.
Flexibility to work outside of regular hours as needed for emergencies or unforeseen events
TS/SCI Security Clearance

Nice To Haves

Experience in public affairs or community relations is a plus.
Knowledge of DoD administrative regulations, including FOIA, DOPSR, and TMT processes, is advantageous.

Responsibilities

Provide direct administrative support to CCPA Leadership, including scheduling, meeting coordination, and task management.
Organize and maintain leadership calendars, ensuring strategic alignment of appointments and engagements.
Prepare briefing materials, read-ahead packages, and reports for leadership meetings and events.
Coordinate and schedule meetings, secure venues, and manage logistics for tele/videoconferences and in- person engagements.
Facilitate travel arrangements for CCPA personnel, including processing travel authorizations and vouchers in the Defense Travel System.
Ensure compliance with government travel policies and budgetary guidelines.
Serve as the first point of contact for inquiries, directing communications appropriately via phone, email, or official correspondence.
Draft, edit, and proofread internal and external documents to ensure compliance with CENTCOM and Department of the Air Force standards.
Maintain and oversee the CCPA records management system, ensuring accuracy, compliance, and accessibility of administrative files