Administrative Assistant 2nd Shift

Wachter, Inc.•Lowell, AR

4d•Onsite

About The Position

Wachter is a family-owned company established in 1930, serving commercial and industrial clients with advanced technologies. The company holds over 900 licenses nationwide and specializes in designing, installing, and maintaining technologies that ensure businesses operate efficiently. Their team of electricians, engineers, and technicians provides electrical, data, security, communications, and automation services across various industries. The company values its employees as a critical part of the Wachter Family.

Requirements

Candidate must be self-motivated and able to task switch in a fast-paced environment.
Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday.
Candidate must be available every 4 weeks for an On-Call/After Hours rotation.
Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.

Nice To Haves

Experience desired but not a must in CLC, SAP Concur, Best Pass and WEX.

Responsibilities

Coordinate travel accommodations for employees and management by booking flights & hotel rooms.
Confirm reservations and distribute confirmations to the traveler.
Monitor email to answer questions or complete tasks.
Assist technicians by confirming hours and per diem is paid.
Assist technicians by adding labor and per diem when needed.
Assist Project Management with various tasks, including calling sites and confirming permit requirements.
Create and Submit Expense Reports for field technicians.
Create and Submit Expense Reports for Management.
Assist with monthly bills/reports by allocating to job numbers, categories, etc.
Assist with Fleet billing regarding tolls and violations.
Monitor Admin Phone Line.
Assist field techs with Material Purchases.