Support - Administration - Office Support

Avis Budget Group•Austin, TX

3d•Onsite

About The Position

Here at Avis Budget Group we're more than just rentals—although over 70 years of experience and 11,000 locations in 180 countries has taught us a thing or two about that. We’re shaping the future of the mobility industry with our innovative, customer-focused solutions. Our globally recognized brands - Avis, Budget, Budget Truck and Zipcar - connect people to more. This means more convenience, more options and more time on the road for our customers. But we also connect our employees to more: opportunities, benefits, support, collaboration and most importantly—power to change the future. Sound your speed? Come join our family. Responsibilities of the Administrative Assistant: Completes a broad variety of administrative tasks for the City Manager and Operations team. Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching. Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation. Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager or HR Partner. Ensuring vendor accounts are paid and kept up to date through Oracle System Management. Direct and indirect Vendor relationships. Assisting Management Team and hourly employees with expense reports. Company asset management including but not limited to: computer equipment, uniforms, office supplies, vehicle cleaning and maintenance supplies… Helping ensure the integrity of the fleet by being the point of contact for our employee/vendor badge system. Employee file management throughout employment lifecycle. Participating in Human Resources related compliance projects. Assisting management in scheduling and running organizational meetings. Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Assists in managing special projects. Project management skills necessary. Provides a variety of reports to location managers. Assist with operational support for customer recovery. Providing confidential administrative and clerical support to the locations District Manager and HR Partner. Other duties as assigned.

Requirements

Previous experience in an administrative role within a matrix organization.
Strong Microsoft Excel skills necessary.
Exceptional verbal and written communication skills.
Ability to multi-task in fast paced environment
This position requires regular, on-site presence and cannot be performed remotely

Responsibilities

Completes a broad variety of administrative tasks for the City Manager and Operations team.
Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching.
Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation.
Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager or HR Partner.
Ensuring vendor accounts are paid and kept up to date through Oracle System Management.
Direct and indirect Vendor relationships.
Assisting Management Team and hourly employees with expense reports.
Company asset management including but not limited to: computer equipment, uniforms, office supplies, vehicle cleaning and maintenance supplies…
Helping ensure the integrity of the fleet by being the point of contact for our employee/vendor badge system.
Employee file management throughout employment lifecycle.
Participating in Human Resources related compliance projects.
Assisting management in scheduling and running organizational meetings.
Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
Assists in managing special projects.
Project management skills necessary.
Provides a variety of reports to location managers.
Assist with operational support for customer recovery.
Providing confidential administrative and clerical support to the locations District Manager and HR Partner.
Other duties as assigned.