ADMINISTRATIVE ASSISTANT- FOOD AND BEVERAGE

Tamaya Enterprises Inc. d•Santa Ana Pueblo, NM

17d•Onsite

About The Position

Performs a wide variety of administrative duties primarily for the Human Resources Department. Support will be required, on an as-needed basis, to specified departments. Candidates will need proven communication and interfacing abilities, excellent interpersonal skills and the ability to work in a busy front office environment. Candidate should have working knowledge of spreadsheets and command of word processing capabilities. Must possess the competency to learn new computer applications, have excellent organizational skills and a demonstrated ability through previous assignments to multi-task.

Requirements

High school diploma or GED. Undergraduate Degree a plus.
Minimum of two years’ experience in a similar administrative role and/or human resources related area.
Excellent written and verbal communication skills and the ability to communicate with multiple levels of management.
Must be able to read, write, speak and understand English.
Must have advanced computer capabilities.
Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred.
Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
Ability to maintain and enforce confidentiality.
Ability to analyze situations and implement appropriate course of action.
Ability to establish and maintain professional relationships with co-workers at all levels.
Ability to work independently, manage multiple assignments, and meet strict time lines.
Ability to make solid decisions and exercise independent judgment.
Ability to demonstrate excellence in all areas, and continually seek quality improvement in results
Must have knowledge of HRIS software systems with use of ADP software preferred.
A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company’s choice, through a payroll deduction program.
All employees are required to proficiently use a smartphone for company applications, email, and text.
Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission key gaming license.
Maintains a strict level of confidentiality regarding company information.
Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills by communication method choice.
Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs.
Must be able to work independently and exercise good judgment in handling a variety of situations.
Strong numerical or statistical aptitude.
Strong mathematical skills.
Strong organizational skills.
Proven ability to provide outstanding customer service.
Must have excellent problem solving abilities.
Must be a detail oriented, organized individual with the ability to multi-task.
Must be able to work in a fast paced environment.
Must be able to deal with stressful situations in a professional manner.
Must be a Team Player.
Active Listening
Body language awareness
While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear.
Ability to type at least 60 words per minute
Ability to 10 key preferred.
Ability to use electronic equipment including computers, adding machines and calculators.
Must be able to work various hours including weekends and holidays.
Must present self in a well-groomed, professional appearance.
The employee must be able to lift up to 25 pounds.
Must be able to work at a fast pace.
Must be able to handle stress effectively.
Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents.
Must be able to sit for a long durations of time.
Physical ability to safely perform the essential job functions of the position.

Nice To Haves

Preference is given to qualified Santa Ana Tribal Members.
Undergraduate Degree a plus.
Bilingual (Spanish/English) preferred.
Must have knowledge of spreadsheet software and word processing software with use of Microsoft products including Word, Excel, Outlook and Access preferred.
Must have knowledge of HRIS software systems with use of ADP software preferred.
Ability to 10 key preferred.

Responsibilities

Provide administrative support with a variety of functions including filing, sorting, copying, collating information; fulfilling requests for information; answer the telephone and relaying messages ensuring professional etiquette. Provides information and assistance to job applicants with respect to the job search and application process
Provides general information and answers routine questions regarding the application of human resources policies and procedures to employees; refers questions or concerns requiring policy interpretation to specialist HR staff, as appropriate.
Enters routine employee source data into the human resources information system and application database under the guidance and review of senior HR team members.
Compose or assist in external and internal correspondence as well as other complex documents, as requested.
Compose and prepare documents for review, signature and distribution through a variety of methods.
Preparation of documentation such as agendas, notices, minutes, memoranda and organizational charts.
Makes copies and scans correspondence or other printed materials.
Manipulate data on existing spreadsheets and/or database software programs, utilizing various formats, as applicable.
Maintains calendars, exercising judgment and tact in coordinating meetings and schedule appointments for internal and external guests, as well as reschedule, when necessary.
Prioritizes, distributes and prepares incoming and outgoing mail, including e-mail and faxes.
Relays decisions and instructions regarding routine matters to direct reports of the Human Resources Director.
Greets scheduled visitors, receives applicants and routes visitors to appropriate areas.
Provides assistance, preventative maintenance and troubleshooting for Human Resource self-service kiosks.
Coordinate and schedule meetings and conferences for team members.
Answers incoming telephone calls, screens calls and assists directly with routine inquiries.
Participates and supports special projects. Also provides project level support, when needed.
Individual is expected to be aware of business activities and events as they relate to the department and the entire property.
Maintain a strong commitment to provide support for the casino’s initiatives, programs, goals and special projects.
Orders and maintains supplies and makes arrangements for equipment maintenance. Prepares, submits, and tracks order and payment related accounting documents
Organizes and maintains file system, files correspondence, documents and records as directed.
Coordinates Department special events and process Banquet Event Orders including meals and refreshments when required.
Maintains strict confidentiality of all privileged information.
Performs other duties as assigned.