Administrative Assistant (Food and Beverage)

Omni Hotels & Resorts•Tempe, AZ

4d•Onsite

About The Position

The Food & Beverage Administrative Assistant supports the Food & Beverage leadership team with essential administrative, organizational, and creative tasks that help the department operate smoothly. This role assists with scheduling, payroll support, menu and signage production, guest communication, and coordination with culinary and banquet teams. The ideal candidate is detail-oriented, efficient, and committed to delivering high-quality support that enhances the overall F&B operation at Omni Tempe Hotel at ASU.

Requirements

Previous experience in food and beverage, ideally in an upscale hotel environment.
Excellent communication and interpersonal skills, with a knack for engaging with a diverse range of guests.
Ability to work efficiently and calmly under pressure in a fast-paced environment.
Strong organizational and multitasking skills, with a keen eye for detail.
Current food handler’s card and alcohol service certification as per local, state, or federal regulations.
High school diploma or equivalent; further education in hospitality or related field is a plus.
Must be able to lift, push, pull, place, and carry objects weighing up to 50lbs.
This position is a full-time, on-site position with no work from home flexibility.

Responsibilities

Assist design and layout of menus and promotional materials for all Food and Beverage Departments
Create all banquet labels and signage
Provide administrative support to the Food and Beverage Directors
Enter weekly F&B schedules into On Track
Submit weekly gratuity and provide support to payroll
Maintain up-to-date BEO books
Partner with culinary to create menu and allergen guides
Assist with procurement of menu items not available through our major vendors
On-board new F&B associates
Contact of all large party reservations between 13-30 guests in NHS and Lucero