Administrative Assistant- Midwest/Mountain

Communication Technology Services•Elk Grove, CA

2d•$20 - $25•Hybrid

About The Position

Communication Technology Services (CTS ) is one of the largest integrators and managed service providers for enterprise cellular networks in the U.S., specializing in the design, installation and support of Distributed Antenna System (DAS), Small Cell, and 4G/5G Private Wireless Networks for Enterprise. Our Midwest and Mountain team are seeking an Administrative Assistant to provide office support to the Chicago area and Denver area operations teams Candidates must be local to either the greater Chicago area or the Greater Denver area to work onsite several days per week and couple days remotely. If you think you may have what it takes, apply today ! JOB DESCRIPTION The Administrative Assistant will provide direct administrative and project coordination support to the Midwest and Mountain regions. Working closely with the Project Coordinator and Project Leads, this role ensures seamless operations and effective internal communication. The ideal candidate is highly organized, detail-oriented, and possesses strong communication and multitasking abilities within a dynamic office environment The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give a general sense of the responsibilities and expectations of the position As the nature of business demands change so may the essential functions of this position

Requirements

35 years of experience in an administrative assistant or project coordination role
High School Diploma required; Associate or Bachelors degree preferred
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong written and verbal communication skills
Proven ability to multitask, prioritize tasks, and maintain attention to detail
Positive, professional demeanor and a customer-first attitude

Nice To Haves

Familiarity with inventory or project management tools (eg, SiteTracker) is a plus
Prior experience in related or front-office support role is advantageous

Responsibilities

Update project milestones and compile ads submit project close outs in a timely manner
Review and process any outstanding items required for invoicing, and reach out to the team to with any findings of deficiencies
Verify invoicing status and monitor contract renewals
Assist in preparing for onboarding meetings and supporting related objectives
Update and maintain project data in project management software (SiteTracker)
Track Time & Materials (T&M) billing reports
Assist in quote creation and manage equipment procurement workflows
Support ticket tracking and monitor SLA compliance
Coordinate with regional teams and issue follow-up reminders as needed
Maintain digital job folders in ShareFile and ensure documentation is current and complete
Provide outstanding service to internal teams and external partners
Perform other administrative duties as assigned to support smooth office operations