Administrative Assistant

CHI St Vincent Hot Springs•Hot Springs, AR

15h•Onsite

About The Position

CHI St. Vincent, a regional health network serving Arkansas, is part of CommonSpirit Health. It has served Arkansas since 1888 and is known for care advancements, employing over 4,500 coworkers, 1,000 medical staff, and 500 volunteers. CHI St. Vincent Hot Springs, with over 280 licensed beds, is a faith-based, not-for-profit organization serving Hot Springs, Ark., and surrounding communities. Both CHI St. Vincent Hot Springs and CHI St. Vincent Infirmary in Little Rock are Magnet hospitals, achieving Magnet status for the first time on October 14, 2020, and upholding high standards of quality, patient care, and safety. CommonSpirit Health, formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health in 2019, is committed to building healthy communities, advocating for the poor and vulnerable, and innovating healing. CHI St. Vincent provides care to its team members, offering benefits that support work/life balance. As an Administrative Assistant, you will be an invaluable part of the office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work. This role involves managing inquiries, greeting visitors, contributing to stakeholder meetings (from clinical staff to CEO), and utilizing Google Suite to maintain seamless operations and confidentiality. Success requires exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support.

Requirements

High School Graduate High school diploma or GED, Metropolitan Test, or equivalent.
At least six (6) months clerical experience which includes demonstrated ability to deal effectively with the public and to learn detailed task, upon hire.
Or at least one (1) year workplace experience that includes demonstrated ability to deal effectively with the public and to learn detailed tasks.
Exceptional organizational skills.
A proactive approach to problem-solving.
A commitment to anticipating needs and providing timely, accurate support.

Responsibilities

Be an invaluable part of our office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work.
Manage inquiries.
Greet visitors.
Contribute to stakeholder meetings (clinical staff to CEO).
Utilize Google Suite to maintain seamless operations and confidentiality.
Provide telephone and reception services, directing calls to appropriate staff.
Handle requests and complaints in an efficient, orderly and prioritized manner.
Answer phone promptly and courteously, exercising good judgement and maintaining confidentiality.
Acknowledge all persons entering the office in a prompt and courteous manner.
Send and receive E-mail and facsimile communications appropriately.
Maintain a pleasant and cooperative working relationship with all persons.
Handle difficult situations tactfully and treat all persons equally and with dignity.
Verify information accurately.
Accurately and timely enter data.
Maintain records, files, and reports current for easy retrieval.
Disseminate information accurately and distribute to appropriate recipients.
Consistently discuss a difference of opinion without becoming upset, abusive, or otherwise defensive.
Handle unanticipated events and crisis situations in a positive and constructive manner.
Notify manager or other appropriate person of problem.
Assist with projects, calendars, meetings, equipment, and other assignments.
Facilitate maintenance repair and services and/or ensures adequate inventory of supplies.
Assist co-workers with projects and assignments as designated.
Assist with mailing and/or telephone projects as assigned.
Utilize available computer systems, office equipment, and other resources in a proficient and effective manner.
Provide correspondence, information and documents to customers as needed.
Accurately type documents, checks, reports, and correspondence as required.