Administrative Assistant

Centrus Global•Oak Ridge, TN

34d

About The Position

The Administrative Assistant provides a wide variety of general administrative, clerical, secretarial support and records maintenance to a department or group. Exercises independent judgment on assignments that are moderately difficult; requires instructions only on new assignments. Major Duties and Responsibilities: The statements herein are intended to describe the general nature and level of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Prepares requisitions, invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software. Proofreads and edits correspondence Compiles and analyzes moderately complex information for inclusion in reports or presentation materials. Composes straightforward written descriptions of results Answers phone calls and directs calls to appropriate parties or takes messages Arranges and attends meetings. May record and distribute minutes as required Greets visitors and schedules or redirects as necessary Reads incoming memos, emails, submissions, and reports to determine their significance and plan their distribution Assists with tracking budget status Inputs into document control and records management system within assigned area May make travel arrangements Maintains calendar for manager/others in department/group May provide guidance, training or administrative assistance to lower level employees Assists with scheduling on-site and off-site training Files and maintains records, assuring proper handling of sensitive documents Completes other duties specific to assigned area of responsibility

Requirements

High School diploma or satisfactory completion of the General Educational Development test (G.E.D.)
Three to five (3-5) years’ administrative experience
Currently possess a DOE “Q” level security clearance
Must possess or be able to obtain and maintain a DOE “Q” level security clearance
Demonstrated PC proficiency, including Microsoft Office Software and Adobe Acrobat
Ability to manage multiple tasks and prioritize as needed
Strong attention to detail
Excellent communications skill
Outstanding organizational abilities

Nice To Haves

Associates degree
Currently possess a DOE “Q” level security clearance
Experience providing support in a quality assurance, production or manufacturing environment
Experience requesting and coordinating purchase requisitions in Oracle

Responsibilities

Prepares requisitions, invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
Proofreads and edits correspondence
Compiles and analyzes moderately complex information for inclusion in reports or presentation materials.
Composes straightforward written descriptions of results
Answers phone calls and directs calls to appropriate parties or takes messages
Arranges and attends meetings.
May record and distribute minutes as required
Greets visitors and schedules or redirects as necessary
Reads incoming memos, emails, submissions, and reports to determine their significance and plan their distribution
Assists with tracking budget status
Inputs into document control and records management system within assigned area
May make travel arrangements
Maintains calendar for manager/others in department/group
May provide guidance, training or administrative assistance to lower level employees
Assists with scheduling on-site and off-site training
Files and maintains records, assuring proper handling of sensitive documents
Completes other duties specific to assigned area of responsibility