Administrative Assistant - Appleton (50%, Temporary)

Universities of Wisconsin • Green Bay, WI

5d • $18 - $20 • Hybrid

About The Position

This position provides communicative, administrative, and event support to the NEW Manufacturing Alliance and the North Coast Marine Manufacturing Alliance, with a primary focus on maintaining a strong digital presence and ensuring smooth day-to-day operations. This position reports to the Executive Director and is based out of their Appleton office.

Requirements

• Experience using WordPress and Microsoft Office applications (Word, Outlook, Excel)
• Familiarity with Adobe design tools
• Strong organizational skills, attention to detail, and ability to manage multiple priorities

Nice To Haves

• H.S. Diploma

Responsibilities

• Prepare and maintain spreadsheets, correspondence, surveys, reports, flyers, name badges, presentations, programs, outlines, and budgets
• Maintain and regularly update the NEW Manufacturing Alliance and North Coast Marine Manufacturing Alliance websites using the WordPress platform
• Assist with travel arrangements and room reservations
• Optimize website content for clarity, accuracy, and visibility, ensuring information is current and aligned with organizational priorities
• Assist with the planning, preparation, and on-site support of special events and meetings
• Support the design and production of marketing and promotional materials, including flyers, posters, banners, and multimedia content
• Take meeting minutes, track follow-up action items, coordinate follow-up with meeting participants regarding next steps, and schedule meetings for staff and leadership as needed

Benefits

• The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees.
• For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family.
• Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts.
• We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service.
• The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.
• In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%.
• This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave.
• Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED