Administrative Assistant

The Church of Jesus Christ Latter-Day Saints•Salt Lake City, UT

40d

About The Position

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, intermediate level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge. Typical responsibilities include but are not limited to: facilitating the medical efforts of the missionary department to include, but not be limited to: facilitating the Continuing Medical Education process for church medical volunteers being a liaison for Area Medical Advisors and Regional Health Advisors Preparing agendas and keeping minutes for various Missionary Health Meetings including Worldwide Training Regional Health Advisor meeting with and without General Authority present Chair Meeting etc. Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. Performing research, analyzing information, and making recommendations based on findings Taking meeting minutes and managing meeting documentation Using computer apps and software to schedule meetings and appointments and maintain calendars. Making travel arrangements Supporting projects, programs, or processes Answering moderately complex telephone and email requests Assisting with p card reconciliation and other basic budget activities Assisting lower-level employees through training and/or mentorship

Requirements

High School Diploma or equivalent
2 years administrative or related experience
Solid administrative support working knowledge
Key Skills include the ability to:
Communicate professionally in writing and verbally.
Utilize Microsoft Office and other software at an intermediate level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
Operate and maintain standard office equipment.
Problem solve and resolve moderately complex conflict and problems through sound decision making
Organize and prioritize work and needs
Understand and follow instructions.
Interact and work with others in a productive and professional way.
Work with discretion, confidentiality, and integrity
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Responsibilities

facilitating the medical efforts of the missionary department to include, but not be limited to: facilitating the Continuing Medical Education process for church medical volunteers
being a liaison for Area Medical Advisors and Regional Health Advisors
Preparing agendas and keeping minutes for various Missionary Health Meetings including Worldwide Training, Regional Health Advisor meeting with and without General Authority present, Chair Meeting, etc.
Compiling data/information, usually from a variety of sources, to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
Performing research, analyzing information, and making recommendations based on findings
Taking meeting minutes and managing meeting documentation
Using computer apps and software to schedule meetings and appointments and maintain calendars.
Making travel arrangements
Supporting projects, programs, or processes
Answering moderately complex telephone and email requests
Assisting with p card reconciliation and other basic budget activities
Assisting lower-level employees through training and/or mentorship