Administrative Assistant- Southwest College

Houston Community College•Houston, TX

4d•Onsite

About The Position

Provide principal support in office by carrying out recurring office procedures. Respond to special projects, frequently under deadline conditions. Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country’s largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities. Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people. Houston is a city with limitless possibilities: Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s 55. Approximately 145 languages are spoken here. Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed. Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show & Rodeo. The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round. World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation’s top institutions. With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston’s cultural scene. Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines. If this sounds like the role for you and you’re ready to join an amazing team, please apply right away.

Requirements

High school diploma or equivalent required
2 years experience progressive secretarial experience required
Valid Texas Driver License
MS Office Programs
Information Management Systems
Organizational & communication skills

Nice To Haves

3 years experience preferred

Responsibilities

May be responsible for semester course scheduling, and track enrollment/personnel matters.
Respond to student and community inquiries as they arise.
Manage supervisor’s calendar.
May support the implementation of dual credit recruitment, workshops, and other events.
May provide support in coordinating and developing course offerings for regional dual credit programs.
Gather documents necessary to hire part-time faculty and staff.
May develop course schedule spreadsheets as directed by the supervisor.
Inventory office supplies to prepare orders for purchase.
Coordinate, schedule travel for Department faculty and staff.
File correspondence, records, and other department documents.
Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
Send, receive, and distribute faxes.
Answer and screen phone calls, handling multiple lines.
Perform other duties, tasks and assignments as required.