Administrative Assistant

Avis Budget Group•Austin, TX

1d•Onsite

About The Position

The Administrative Assistant provides comprehensive administrative support while utilizing advanced data analysis capabilities to enhance efficiency and decision-making. This role will require a high degree of organization across various responsibilities, including communication management, scheduling, document preparation, and supporting Regional and Area operations.

Requirements

High school diploma or equivalent (required)
Proven experience as an administrative assistant or in a similar role
Advanced proficiency in Microsoft Excel (including pivot tables, macros, and data analysis functions)
Strong analytical and problem-solving abilities
Excellent organizational and time-management skills
Detail-oriented with the ability to prioritize and multitask effectively
Strong written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information
Professional demeanor and appearance
Comfortable working independently and as part of a team
Adaptable to changing priorities and deadlines
Standard office setting with occasional light lifting of office supplies
May require occasional overtime or flexible hours based on business needs

Nice To Haves

Associate or bachelor’s degree in business administration, data analytics, or a related field (preferred)
Experience with data visualization tools (e.g., Power BI, Tableau) is a plus

Responsibilities

Assist in drafting budgets, forecasts, and other financial documents
Prepare and edit correspondence, reports, and presentations
Assist the local management team with a variety of reporting to include expenses
Manage and maintain calendars, schedule appointments and coordinate meetings
Assist with expense reports for management team
Prepare and edit correspondence, reports, and presentations
Handle incoming and outgoing communications, including emails and phone calls
Maintain organized filing systems, both physical and digital
Research, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature
Participate in Human Resources related compliance projects
Order and manage office supplies, ensuring inventory is adequately stocked
Serve as the primary point of contact for office maintenance and vendor coordination
Greet and assist visitors, clients, and team members in a professional manner
Respond to inquiries, providing accurate information or routing them appropriately
Assist with operational support for customer recovery
Support the implementation of process improvement initiatives