Administrative Assistant

ABM • Atlanta, GA

1d

About The Position

The Administrative Assistant role provides essential support to the operations team by managing financial processes and ensuring smooth day-to-day administrative functions. This position is responsible for billing, accounts receivable and payable, inventory management, supply ordering, and assisting with audits, inspections, and client meetings.

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2-3; years of experience in administrative, billing, or operations support roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Process and manage billing and invoicing activities.
• Monitor and follow up on accounts receivable.
• Manage accounts payable, ensuring timely and accurate payments.
• Reconcile financial discrepancies and assist with month-end reporting.
• Maintain inventory of office and operational supplies.
• Order supplies and ensure timely replenishment.
• Conduct routine audits and inspections to ensure compliance with company standards.
• Prepare reports and documentation related to audits and inspections.
• Attend client meetings as needed to provide administrative or operational support.
• Take meeting notes and follow up on action items.
• Assist with scheduling, travel arrangements, and other logistical needs.
• Maintain organized filing systems (digital and physical).
• Support cross-functional teams with administrative tasks.
• Assist in onboarding new employees with operational setup.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees