Administrative Assistant

University of Pittsburgh • Pittsburgh, PA

4h

About The Position

The Department of Sports Medicine and Nutrition in the School of Health & Rehabilitation Sciences is seeking an Administrative Assistant to manage overall office operations and ensure efficient functioning across academic programs. The role will provide support for the Department Chair, faculty, finance manager and staff.
Responsible for maintaining the department wide calendar, organizing and scheduling department events and meetings, drafting communications, coordinating updates for the department website, taking minutes during meetings, developing surveys, and other communications tasks. Communicate with program directors to assist with program administration. Support faculty academic needs for classes and labs; schedule usage of laboratories and classrooms. Greet SMN students and other visitors upon entrance. Communicate with Dean’s Office to coordinate school, building, and department administration. Respond to administrative/academic requests as a liaison to the dean’s office and department faculty leadership.

Requirements

• Attention to detail
• Ability to manage competing deadlines
• Associate's is required for this position
• Experience will be considered in lieu of the degree

Nice To Haves

• Bachelor's degree
• Experience with University systems such as Concur and PantherExpress

Responsibilities

• Manage overall office operations
• Ensure efficient functioning across academic programs
• Provide support for the Department Chair, faculty, finance manager and staff
• Maintain the department wide calendar
• Organize and schedule department events and meetings
• Draft communications
• Coordinate updates for the department website
• Take minutes during meetings
• Develop surveys
• Communicate with program directors to assist with program administration
• Support faculty academic needs for classes and labs
• Schedule usage of laboratories and classrooms
• Greet SMN students and other visitors upon entrance
• Communicate with Dean’s Office to coordinate school, building, and department administration
• Respond to administrative/academic requests as a liaison to the dean’s office and department faculty leadership

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree