Administrative Assistant

Celerity Integrated Services Inc•Quakertown, PA

19h•Onsite

About The Position

Celerity Integrated Services, located in Quakertown, PA is a telecommunications company that designs, builds and maintains fiber optic infrastructure for our customers. We are currently looking for a FT Administrative Assistant to support the day-to-day office and administrative functions for the company. This will include daily receptionist duties as well as assisting various departments with administrative tasks ranging from record keeping, light accounting tasks, marketing related tasks, assisting human resources, etc.

Requirements

Associate degree or equivalent education and experience, BA a plus
3-5 years of administrative and office support experience
1-2 years of accounting experience or experience in a similar role
Proficient knowledge of Microsoft office and all related applications including Teams
Strong attention to detail and excellent communicational and organizational skills
Ability to manage multiple priorities and work independently
Ability to maintain professionalism and confidentiality at all times
Reading comprehension
Critical thinking
Active listening
Complex problem solving
Oral expression
Written expression
Problem sensitivity
Confidentiality

Nice To Haves

Familiarity with Adobe Suite such as photoshop; and Canva a plus
Experience with Foundation Accounting Software a plus
Experience in a construction or telecom related field a plus

Responsibilities

Answer and route all incoming phone calls in a professional and timely manner
Assist visitors at the main office entrance
Open, stamp and distribute daily mail; assist with outgoing mail services
General computer, computer program and printer assistance for employees
Compile reports or meeting agendas and minutes for management as needed
Order business cards as needed
Data entry into company software systems
Assist in processing AR
Act as a back-up for AP when necessary
Assist with maintaining safety-related databases
Work with Human Resources to complete and send out Employee Newsletter
Coordinate community outreach and charitable efforts: flyers, drop-offs, photos
Save and organize company photos/videos
Create employment service award certificates, holiday party invitations/flyers
Order company branded merchandise as needed, maintain stock, oversee merchandise requests/payments/communication
Work with Sales & Marketing team to order tradeshow items as needed
Perform other related duties as assigned