Administrative Assistant

BEHAVIORAL HEALTH SERVICES INC•Torrance, CA

1d•$18 - $25

About The Position

The Administrative Assistant provides assistance and support for the program and the Director and performs a variety of desktop publishing and database management duties.

Requirements

Bilingual abilities may be required with certain AICS positions.
High school diploma, minimum of two years general office experience.
Knowledge of alpha and numeric filing systems.
Proper English and grammar skills.
Some knowledge of resources for target population and client confidentiality regulations.
Proficiency in MA Windows, Word, and Excel.
Skills in MS Access, Publisher or ability to self-teach.
Ability to use and maintain a variety of office machinery, including copy and fax machines and laser printer.
Must have ability to communicate effectively both verbally and in writing.
Must possess good listening skills and the ability to follow directions.
Ability to work with others, including other professional and paraprofessional staff and volunteers.
Must have positive, professional attitude, sincere interest and desire in working with target population; patience and compassion, sensitivity to culture, attitudes, beliefs and knowledge of target population.
Must have valid California driver’s license and liability insurance if driving personal vehicle on AICS business.
Able to stand, bend, stoop, squat and reach for purpose of performing duties such as handling materials stocked on shelves, filing and handling and sorting mail.
Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart and any heavy items.
Vision, hearing, manual dexterity and eye-hand coordination adequate to answer telephones, use keyboard, write messages.
Able to move about the facility and in other off-site locations.

Responsibilities

Perform general office functions, which includes preparing correspondence, ordering supplies and print shop requests, preparing bulk mailings, recording meeting minutes, maintaining petty cash drawer, etc.
Provide accurate information and referrals to customers.
Coordinate logistics of program activities, such as scheduling space, ordering meals, etc.
Work as a team member in performing duties and assignments.
Adhere to professional standards.
Ability to prepare accurate and precise reports and correspondence.
Ability to demonstrate ethical and professional behavior.
Ability to communicate clearly, with clients, staff, peers, supervisors and non-AICS resources.
Ability to convey respect for cultural and lifestyle diversities of clients and staff.
Ability to recognize personal issues that has an impact on job performance and interactions with clients.
Basic knowledge of the AICS treatment system.
Understanding of computer operations; Windows and word processing (MS Word). Ability to readily adapt to the indicated computer information system.
Receive and direct calls and visitors
Organize and maintain office files and systems
Develop and maintain computer database of program statistics
Prepare layouts for complex documents, such as newsletters, brochures, and reports
Arrange and coordinate appointments, meetings, and program activities
Supervise clerical volunteers
Comply with AICS health and safety standards