Temporary Part Time Administrative Assistant

NOVA Engineering and Environmental, LLC • Kennesaw, GA

22d • Onsite

About The Position

NOVA Engineering is looking for a detail‑oriented, proactive Part Time
Administrative Assistant to join our team in Kennesaw, GA.This position will
provide general office support with a variety of clerical activities and related
tasks.

This position supports department operations by maintaining internal systems,
providing administrative support to project managers (processing of internal
reports & timesheets, client reporting, assistance with contract change orders,
paper and electronic data filing, input of data and preparation of invoices,
proposal preparation/assembly, etc.), compiling & processing accounts payables,
maintaining departmental equipment & supplies, and general office management.

Requirements

• 3+ years of administrative experience, preferably in engineering, construction, or a professional services environment (AEC industry preferred)
• Strong organizational skills with the ability to manage multiple priorities
• Solid working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams)
• Understanding of basic financial concepts such as work‑in‑progress, unbilled reports, and revenue tracking
• Clear, professional communication skills—both written and verbal
• A detail‑focused mindset and pride in producing accurate, polished work

Nice To Haves

• Comfort learning new systems and tools (experience with Deltek Vantagepoint, Quire, or Metafield is a plus, but not required)

Responsibilities

• Prepare, organize, and track project documentation, including reports, proposals, contracts, and invoices
• Assist with timesheets, expense reports, invoicing, and basic P&L support
• Help manage accounts payable, work orders, and internal reporting
• Support new employee onboarding, partnering with Corporate Human Resources
• Coordinate departmental needs, including travel arrangements, supplies and equipment
• Proofread and format professional documents such as proposals, bids, SOQs, and reports
• Collaborate with management to improve processes, systems, and workflow efficiency
• Be a key support partner to project managers by helping keep projects running smoothly from start to finish

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees