Part Time Administrative Assistant

Associa•Richardson, TX

7h•$21•Onsite

About The Position

The part-time Administrative Assistant supports and assists with general office activities and projects of the association with administrative tasks, and provides customer service support. Under moderate supervision, the position reports to the Community Manager, and work will involve contact with homeowners and board members. This position will report to our Richardson office and support a community in the Frisco area. The position will be Monday through Friday, with approximately 20 hours per week. There may be some flexibility with the hours. Typically, hours are 10:00 am to 2:00 pm, Monday through Friday.

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Professional communication skills (phone, interpersonal, written, verbal, etc.).
Professional customer service skills.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
Interpretation and completion of verbal and/or written instructions at a proficient level.
Knowledge of general office equipment (copier, fax, phone systems, etc.).
Confidentiality and discretion in the performance of all duties and responsibilities.
Time management and time critical prioritization skills.
High School Diploma or GED Required
0 – 3 years of directly related or closely related experience

Responsibilities

Homeowner Communication – Assist with communication with homeowners who come into the office onsite, via email, via TownSq, via phone, or on the Association's website
Process violation letters
Organize and prepare correspondence relating to association business
Receives and responds to incoming calls from homeowners, Board members, and vendors, and follows through on various requests
Processes and distributes incoming and outgoing mail for the Association
Prepares and assists community managers with monthly board packages and in-house mailings
Update homeowner and association information in C3 and shared files
Support the Community Manager with tracking lease properties within the community, and sending communication and violations as needed
Processes print jobs, scanning, and faxing as general office support when needed
Process gate requests
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions
Other duties as assigned