Administrative Assistant (TEMP)
About The Position
The Administrative Assistant is responsible for various administrative duties in support of multiple departments in the New York City office. This role will join the team that serves as the primary contacts and friendly faces of the New York City office as they greet and assist employees and visitors. This temporary role reports to the Executive Assistant and works full time at the front desk. Assisting visitors upon entry and exit of the building. Maintaining proper upkeep and cleanliness of the Café, breakrooms, and conference rooms. Maintaining the ordering, storage, inventory, and distribution of office supplies and food/drink items. Conference room management and meeting set up. Assisting several departments with running daily reports or completing small tasks as needed. Complete expense reports monthly. Management of office mail and packages including shipping, receiving, and distribution. Maintaining overall facility cleanliness and sanitation. Assisting with office events as needed. Miscellaneous company errands and other duties as assigned. The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Responsibilities
- Assisting visitors upon entry and exit of the building.
- Maintaining proper upkeep and cleanliness of the Café, breakrooms, and conference rooms.
- Maintaining the ordering, storage, inventory, and distribution of office supplies and food/drink items.
- Conference room management and meeting set up.
- Assisting several departments with running daily reports or completing small tasks as needed.
- Complete expense reports monthly.
- Management of office mail and packages including shipping, receiving, and distribution.
- Maintaining overall facility cleanliness and sanitation.
- Assisting with office events as needed.
- Miscellaneous company errands and other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
