Administrative Assistant

St Helena Catholic Church • San Antonio, TX

2h

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

Requirements

• High school Diploma or equivalent
• At least four (4) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English
• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Experience with computer software and Microsoft Office Applications
• Must be detail oriented, organized, self-motivated, work well independently and on a team
• Must have good written and verbal skills
• Must have good critical thinking and problem solving skills

Nice To Haves

• Associate’s degree preferred

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Maintains parish data base as assigned
• Maintains sacramental records
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas, schedules, and copies for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Performs other duties as assigned.

Benefits

• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability
• Paid Holidays/Holy Days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED