Administrative Assistant Neuroscience, part time

Mass General Brigham•Dover, NH

1d•$18 - $24•Onsite

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Part time Admin Assistant position with flexible hours; week days; hours could be 5 short days or 3 eight hour days. Epic (EMR) experience strongly preferred. This position works independently and is benefit eligible! Job Summary Join our sleep/neuro team and be part of an amazing department! This position is 24 hours per week and will handle confirming & rescheduling patient appointments, calling doctor's offices for patient information and handling admin tasks associated with sleep studies. The ideal candidate will be self-directed, have the ability to work independently and have previous healthcare experience; Epic (EMR) experience strongly preferred. Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Requirements

Administrative Assistant or Secretarial Experience 2-3 years required
Epic knowledge
Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.

Nice To Haves

Trade/Technical/Vocational Diploma Related Field of Study
Epic (EMR) experience strongly preferred.
previous healthcare experience

Responsibilities

Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Answer and transfer phone calls.
May perform transcription and proofread and edit literature, prepare applications for department.
Remain knowledgeable of business unit policies.
May make contacts of a sensitive, complex, and confidential nature.
Completes routine tasks under moderate supervision.
Performs other duties as assigned
Complies with all policies and standards
Confirming & rescheduling patient appointments
Calling doctor's offices for patient information
Handling admin tasks associated with sleep studies