Administrative Assistant

RECYCLE ANN ARBOR•Ann Arbor, MI

2d•Onsite

About The Position

Recycle Ann Arbor is seeking a mission-minded, tech-savvy Administrative Assistant who loves creating order, improving systems, and supporting people doing meaningful work. We are a zero-waste organization operating innovative reuse, recycling, and recovery programs that directly improve the environmental health of our community. With an $11M earned-revenue budget and approximately 50 employees, we operate like a purpose-driven enterprise: practical, collaborative, and impact-focused. If you’re energized by organization, people, and purpose, and want your work to clearly support a bigger mission, we’d love to meet you. Under the direction of the Director of Human Resources, the Administrative Assistant is a key connector across the organization supporting leadership, staff, and visitors while helping ensure our internal systems run smoothly. This role strengthens our culture, supports employee wellness, improves how we use technology, and allows our teams to stay focused on environmental impact. You’ll work closely with the Leadership Team and collaborate across departments, contributing ideas, improving processes and helping the organization reach its mission.

Requirements

Collaborative team player who contributes to a positive and supportive work culture
Comfortable using modern digital tools and learning new systems quickly including proficiency in Microsoft Office Suite, Google Workspace, SharePoint, and general office technology
Clear, friendly communicator across email, chat and in-person
Excellent customer service abilities with internal and external customers
Approachable, respectful, and mission driven, with strong people skills across diverse teams
Must be able to handle confidential information with discretion
Collaborative, dependable, and service-oriented
Ability to manage multiple priorities without losing attention to detail
1–3 years of administrative support experience preferred
Must have experience with Microsoft Office Suite, SharePoint, and general office technology
Valid driver’s license with a good driving record
Ability to lift at least 15 pounds unassisted at times
Ability to sit, stand, walk, bend, climb, push, pull, squat for extended periods of time, and operate office equipment such as copiers, cell phones, computer/laptop
Primarily onsite at headquarters with occasional visits to other local locations as needed

Responsibilities

Keep systems moving smoothly by preparing, maintaining and distributing documents, resources, meeting minutes and organized records
Support CEO and leadership by preparing agendas and coordinate meeting arrangements for the CEO and Staff Leadership
Stay up to date with the latest news and ideas by attending and keeping records, minutes, files etc., related to official meetings
Help coordinate on-site meetings, staff events, celebrations, and wellness initiatives
Manage wellness communications and internal updates across platforms
Support a welcoming, people-centered workplace culture
Assist with basic IT coordination, user access, and onboarding support
Assist with account management for IT service providers and contractors (e.g., LTIT, Verizon, other IT vendors), ensuring consistent technological support across the organization including software transitions and system improvements.
Help staff navigate tools like Google Workspace, SharePoint, Outlook, and Teams
Provide basic troubleshooting and support for phones, computers, and office equipment
Support the development and lead in the operation of an Environmentally Preferrable Purchasing systems including ordering and stocking office supplies, cleaning, uniforms etc.
Assist with Board materials and meeting logistics
Provide Occasional backup support to the scale house
Help prepare onboarding and training materials (slides, videos, presentations)
Support scheduling and logistics for trainings and staff development activities