Administrative Assistant

ATLAS CPAs & Advisors PLLC • Scottsdale, AZ

2d • Onsite

About The Position

ATLAS Navigators, LLC is an accounting, tax, and consulting firm seeking a reliable and detail-oriented Administrative Assistant to support their Scottsdale office. This role will provide administrative support to both clients and internal staff, working under the guidance of Managers and/or Partners. The ideal candidate is organized, professional, and comfortable in a fast-paced environment, with opportunities for growth across a multi-state firm. ATLAS Navigators emphasizes a solutions-based approach, a positive work environment, and a commitment to adding value to clients, people, and culture.

Requirements

• Strong knowledge of computer software and programs
• Friendly and social demeanor with excellent interpersonal skills
• Ability to multitask and remain organized in a fast-paced environment
• Strong problem-solving skills and a proactive mindset
• Excellent written and verbal communication
• Professionalism and attention to detail
• Willingness to learn new tools and systems
• Flexible, team-oriented attitude
• Ability to manage shifting priorities and meet deadlines
• Alignment with the company’s Mission, Vision, and Values
• Willingness to work occasional weekends during peak tax season

Nice To Haves

• Bachelor’s degree preferred
• At least 3 years of experience in a similar administrative role preferred
• Previous experience at a CPA firm is a plus, but not required

Responsibilities

• Utilize Microsoft Office tools, including Word and Excel, regularly
• Operate firmwide software systems and manage multi-line phone systems
• Greet and interact with clients professionally
• Manage appointment scheduling and calendar coordination
• Prepare and send outgoing mail; make occasional post office trips
• Oversee general office upkeep, maintain inventory, and order supplies
• Generate and distribute weekly reports
• Assign incoming projects and assist in tracking progress
• Scan, file, and assemble tax returns and client reports
• Maintain paper and electronic filing systems; track E-file authorization forms
• Create and send invoices; collect and process client payments
• Perform other duties as assigned to support firm operations

Benefits

• Medical, Dental, and Vision
• GAP Benefits
• Supplemental Benefits
• Life and AD&D Insurance
• Short- & Long-Term Disability Plans
• 401k with Company Matching
• Bonus Structure
• Flexible PTO with sick time
• Incentive Program
• Development Program
• Company Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed