Administrative Assistant (50822)

WESTCARE INC•Buckhannon, WV

23h•Onsite

About The Position

The Administrative Assistant provides general administrative and clerical support to the Program Director and staff of the state to which they are assigned. Essential Job Functions include those listed below.

Requirements

Valid driver’s license and the ability to obtain and maintain WestCare’s vehicle insurance is required
High School Diploma or equivalent is required
At least one (1) year of experience in an administrative or clerical position is required
Ability to use office equipment, such as printers, scanners, phones, and fax machines required
Proficiency in Microsoft Word, Excel, Outlook, and Office required
Ability to analyze situations accurately and develop appropriate responses or techniques required
Ability to communicate effectively in order to facilitate programming and relay information to others as part of an interdisciplinary team required
Ability to develop reports, create presentations, and communicate findings to both internal and external audiences required
Professional appearance and demeanor required

Nice To Haves

Relevant certification(s) and/or licensure preferred
Preference will be given certified candidates
Graduation from an accredited four-year college with a degree in Counseling, Criminal Justice, Social Work, Psychology or other field related to the position is preferred
Experience in working with high-risk youth and their families preferred
Knowledge of the principles, procedures, techniques, trends, and literature related to prevention and substance abuse preferred
Must be sensitive to populations served

Responsibilities

Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc
Collaborates with the Program Director regarding accreditation, personnel records compliance, onboarding and orientations, etc.
Assists the Program Director with administrative duties, such as scheduling interviews, processing paperwork, etc.
Coordinate scheduling as requested for meetings and events with internal and external participants
Track business-related expenses and develop/file expense reports
Assist with billing/invoicing as required
Record and maintain minutes of all staff and leadership team meetings
Assists other employees in preparing for on-site and off-site functions
Assists other employees to ensure timely completion of program requirements
Assists in the ordering of office supplies and equipment
Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, COO, and other Foundation parties as required
Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation
Performs any other duties as assigned