Administrative Assistant

Williston Financial group • Lake Mary, FL

7d • Onsite

About The Position

Job Purpose: Must be able to work onsite at the Lake Mary office The Administrative Assistant provides support to the Divisional Manager and Escrow department by assisting with customer service and administrative duties related to escrow closings. May provide general support for a team, or partner with an escrow officer. Essential Job Functions: Engage in WFG company culture that emphasizes engagement in our 4 Cs, quality of work and high performance.Answers non-routine correspondence and assembles highly confidential and sensitive information. Maintains filing systems and departmental forms. Performs routine administrative duties to assist in the escrow process. Answers phones, greets customers, places calls and follows up on information needed for escrow closings. In smaller escrow/branch offices, may perform some receptionist duties. Duties may include: processing opening orders, initial file set up, post-closing follow up on assigned files. Special projects as assigned.

Requirements

• High School diploma or equivalent.
• At least 6 months of experience in an office setting.
• Proficiency with MS Outlook, Word, Excel, PowerPoint.
• Excellent communication skills – both written and verbal.
• Professional demeanor.
• Self-organizing and motivational skills.
• Ability to learn quickly, multi-task, and retain information specific to the business domain.

Nice To Haves

• 2 years of experience in an office setting.
• Knowledge of title, escrow, and/or real estate services.
• Bachelor’s Degree

Responsibilities

• Answers non-routine correspondence and assembles highly confidential and sensitive information.
• Maintains filing systems and departmental forms.
• Performs routine administrative duties to assist in the escrow process.
• Answers phones, greets customers, places calls and follows up on information needed for escrow closings.
• Processes opening orders, initial file set up, post-closing follow up on assigned files.
• Special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED