Administrative Assistant

McDonald's Corporation•Chicago, IL

8d•$60,196 - $75,245

About The Position

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world. At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements. Department OverviewMcDonald's USA is looking for an Administrative Assistant that will provide support to McDonald's USA leadership team members. As a critical member of the team, the Administrative Assistant will perform a variety of specialized and administrative functions to support our field office with discretion. This role will require occasional travel throughout the US several times a year. The person who steps into this role will need to be available, even after hours or on weekends, for emergency purposes only

Requirements

Bachelor's degree in business, office administration or finance is preferred.
5+ years of experience with providing executive administrative support.
Advanced knowledge of Microsoft Office Suite, Cisco WebEx, SharePoint and iExpense.
Strong multitasking, communication, and project management skills.
Proficient at working autonomously to meet project goals and deadlines while also being proactive, forward thinking and a true thought partner to Executive and Chief of Staff.
Reliable, results-oriented, and able to anticipate needs.
Strong organizational skills with the ability to demonstrate a proven track record of getting results.
Able to communicate clearly and concisely, both verbally and in writing, with attention to detail.
Must be organized and motivated with superior follow-through.
Comfortable working in a fast-paced environment with senior leadership and managing confidential information.

Nice To Haves

Previous experience with event planning is highly preferred.

Responsibilities

Provide administrative support to a national Executive and Chief of Staff.
Coordinate executive travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
Organize and maintain digital filing via SharePoint and Microsoft Teams.
Create, edit and / or proofread slide decks, emails and letters for Executive.
Oversee and execute both small- and large-scale meetings, managing event logistics (budgets, expenses, vendor contracts), agenda creation, attendee experience, and communication.
Supporting various work events, both during and outside of business hours, as needed.
Process expense reports, professional communications, DocuSign and digital files.
Maintain calendars with critical and current meetings and travel details.
Track timelines for ongoing department projects.
Set up and manage virtual meetings using Cisco WebEx

Benefits

This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO).
This position is eligible for a bonus, calculated based on individual and company performance.

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