Administrative Assistant

Baptist Senior Family • Pittsburgh, PA

9h

About The Position

Join Our Team as an Administrative Assistant! Are you organized, detail-oriented, and passionate about supporting a mission-driven organization? At Baptist Senior Family, we’re looking for a professional and dependable Administrative Assistant to support daily operations and help keep our community running smoothly. For more than a century, Baptist Senior Family has provided exceptional care to older adults through independent living, personal care, skilled nursing, and rehabilitation services. Join a team dedicated to uplifting lives and creating meaningful connections in a welcoming and supportive environment. Why You’ll Love This Role As an Administrative Assistant at our Baptist Manor location, you’ll play a vital behind-the-scenes role in supporting leadership, staff, residents, and families. Your organizational skills and attention to detail will help ensure efficient office operations and excellent customer service across the community. This role offers the opportunity to make a meaningful impact every day by supporting our mission and helping create a positive experience for everyone who walks through our doors. You’ll be part of a collaborative team that values your contributions and supports your professional growth.

Requirements

• High school diploma or GED required; additional education preferred.
• Previous administrative or office support experience preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office and general office equipment.
• Ability to follow written and verbal instructions and manage multiple priorities.
• Professional demeanor with a customer-service mindset.

Responsibilities

• Provide administrative and clerical support to department leadership and staff.
• Answer phones, greet visitors, and respond to inquiries in a professional and courteous manner.
• Prepare correspondence, reports, and documents; maintain accurate records and files.
• Schedule meetings, coordinate calendars, and assist with department communications.
• Support data entry, tracking, and reporting as needed.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality and follow organizational policies and procedures.
• Act as the point of contact for residents
• Act as Liaison at Resident meetings
• Conduct daily resident check-in and respond to emergency pull cords
• Assist Director with HUD procedures, getting forms and updating regulations
• Create and maintain monthly calendar

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED