Administrative Assistant

TriNet•Denver, CO

3h•Hybrid

About The Position

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance. TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR. The Administrative Assistant (AA) will be responsible for utilizing AI to execute high-volume, standardized administrative tasks with accuracy and efficiency and operate within a metrics-driven model that tracks response times, completion rates, and service quality. The AA will be on a team providing centralized support in service of all leaders / departments at TriNet, gaining broad organizational knowledge and cross-functional expertise, with a structured development pathway to become a strategic EA through training, mentorship, and exposure to leadership.

Requirements

Typically requires general education, vocational training and/or on-the-job training, plus a minimum of 2 - 4 years of related experience.
Leads with a customer service approach and highly organized manner
Sense of urgency to accomplish tasks, both assigned and self-discovered
High level of discretionary judgment and confidentiality
Identify opportunities for process simplification and efficiency improvements
Maintain high attention to detail and accuracy in all work
Excellent verbal and written communication skills as well as the ability to communicate with colleagues at all levels within the organization
A demonstrated dedication to high professional ethical standards and a diverse workplace
Proficient in Microsoft Office Suite including Teams OneDrive and One Note
Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities
A keen interest in how our business is run, and a thirst to learn every day

Nice To Haves

Associate’s degree preferred

Responsibilities

Expense Report Management: Process, reconcile, and submit expense reports using TriNet's expense management systems
Travel Coordination: Book domestic and international travel including flights, hotels, ground transportation as directed, provide complete itineraries and add to leader calendars
Purchasing & Procurement: Execute purchasing requests and manage purchase card reconciliation
Distribution Lists Management: Create, maintain, and update email distribution lists across departments and leadership teams
Reporting & Documentation: Generate routine reports, maintain documentation, and ensure accurate record-keeping for administrative processes
Be knowledgeable of and help communicate policy changes to Corporate Administration team
Utilize AI in every aspect of work
Assist in creation of SOPs, intranet page.
Coordinates travel and special projects as requested
General administrative work: Heavy calendaring, purchasing within policy guidelines using a department Purchase Card, including expense validation, updating, and creating department process documentation within a central repository, event planning (dinners, happy hours, etc.)
Act as point of contact in TriNet’s Denver location for administrative professionals and workplace services in relation to various office visit protocols to ensure compliance with TriNet policies
Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks
Interact extensively with administrative professionals within the Corporate Administration team as well as within other departments/organizations
Assists management with administrative tasks including preparing various reports detailing administrative information.
Other projects and responsibilities may be added at the manager’s discretion.
Performs other duties as assigned
Complies with all policies and standards