Administrative Assistant of Organizational Supports

Wraparound Services of the Hudson Valley•Lake Katrine, NY

About The Position

The Administrative Assistant provides flexible, cross-departmental support to the agency’s departments, including IT, Compliance, Quality Assurance, and other operational areas. This role is designed to adapt to the evolving needs of the organization, supporting a variety of projects, initiatives, and administrative functions as priorities shift. The position plays a key role in ensuring efficiency, coordination, and continuity across departments by assisting with both day-to-day operations and special projects.

Requirements

Associate’s degree required; Bachelor’s preferred
Minimum of 2–3 years of administrative experience (IT, compliance, or nonprofit experience preferred)
Strong organizational and time-management skills
Ability to manage multiple projects and shifting priorities
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Proficiency in Microsoft Office
Ability to handle confidential information with discretion
Ability to work independently and collaboratively across departments
Strong problem-solving and critical thinking skills
Ability to maintain records, logs, and reporting systems
Comfortable working in a fast-paced environment with interruptions
Ability to learn agency systems, policies, and procedures quickly
Strong interpersonal skills and ability to build effective working relationships

Responsibilities

Coordinate setup, maintenance, and tracking of IT equipment and inventory
Assist with software updates, system upgrades, and vendor coordination
Maintain IT records, licenses, and related documentation
Provide administrative support to Corporate Compliance and Quality Assurance departments
Maintain compliance records, files, and tracking systems
Assist with incident reporting, audits, and regulatory documentation
Prepare reports, spreadsheets, and correspondence related to compliance activities
Coordinate compliance calendars, deadlines, and record retention processes
Ensure confidentiality and adherence to all agency policies and standards
Perform a variety of administrative functions including scheduling, document preparation, and correspondence
Manage calendars, meetings, agendas, and meeting minutes
Maintain organized filing systems (electronic and physical)
Assist with data entry, reporting, and recordkeeping across departments
Support cross-departmental projects and implementation of new processes or systems
Maintain shared departmental files and documentation systems
Coordinate record retention and document management processes
Manage office operations including supplies, mail, and general administrative support
Identify opportunities for process improvement and support operational efficiency
Perform additional administrative and project-related duties as assigned