Aministrative Assistant

IEM•Fort Lauderdale, FL

4h•Remote

About The Position

IEM is looking for a Full Time- Administrative Assistant to provide comprehensive administrative and office support in a professional, corporate, and customer‑facing environment. This role supports day‑to‑day office operations through coordination of communications, document management, scheduling, recordkeeping, and general administrative functions. The ideal candidate is organized, detail‑oriented, proactive, and comfortable working independently while supporting internal teams and external stakeholders.

Requirements

High school diploma or equivalent
Minimum of two (2) years of experience in an administrative, office support, or office management role.
Proficiency in Microsoft Office applications, with strong working knowledge of Excel.
Demonstrated strong organizational skills and attention to detail.
Highly motivated, dependable self‑starter with a positive and professional work ethic.
Ability to work effectively in a fast‑paced environment and manage multiple priorities.
Strong written and verbal communication skills.
High level of comfort and proficiency using computers and standard office technology.

Nice To Haves

Knowledge of federally funded grant programs such as CDBG/CDBG-DR and FEMA HMGP.
Knowledge of various database and program management tools such as SmartSheet, Power BI, SharePoint, and other Microsoft Office Suite products.

Responsibilities

Coordinate and perform all aspects of office administration, providing comprehensive administrative support in a professional corporate and customer-facing environment.
Serve as a primary point of contact for general office communications, including telephone support and the creation of routine correspondence.
Prepare, type, file, scan, copy, and distribute documents, correspondence, and materials as required.
Manage scheduling, calendar coordination, and meeting logistics, including preparation of materials and support for community meetings.
Maintain and update administrative trackers, databases, SharePoint files, and other record‑keeping systems with accuracy and attention to detail.
Create and format flyers, surveys, and other program or outreach materials using standard office and computer applications.
Coordinate outgoing and incoming mail, including USPS, UPS, and FedEx shipments.
Pull and organize documentation required to support contract requirements and compliance.
Perform data entry to support invoicing processes and assist with the review of reports for accuracy and completeness.
Demonstrate strong organizational and time‑management skills by effectively prioritizing tasks, multitasking, and working independently with minimal supervision.
Exercise initiative as a self‑starter, proactively identifying administrative needs and supporting office operations as required.
Maintain a high level of professionalism, discretion, and clear verbal and written communication at all times.
Perform additional administrative and office support duties as assigned.