Asset & Wealth Management, Administrative Assistant, Dallas

Goldman Sachs•Dallas, TX

1d•Onsite

About The Position

Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

Requirements

Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities.
Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
Highest degree of integrity, professionalism, and diplomacy is required.
Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed.
Quick learner and self-starter with excellent anticipation skills.
Familiar with expense platforms such as SAP Concur and Ariba.
Strong proficiency in MS Word, Excel, PowerPoint and Outlook and Zoom is required
Ideal candidate has at least 3-5 years of experience.
Candidate must be located onsite in the Dallas office.

Responsibilities

Provide administrative support across multiple sleeves in a complex team environment; provides backup team support to peer assistants as needed.
Execute high-volume signature processes by coordinating with Legal and Execution teams to ensure accuracy while meeting deadlines.
Manage quarterly formatting process of quarterly investor letters, upholding firm standards.
Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences.
Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required.
Meticulously process and track expense reports in a timely manner, reconciling credit card expenses in compliance with company policy.
Handle highly confidential and sensitive business information with discretion and sound judgment.
Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies.
Maintain detailed understanding of firm policies and can handle certain issues independently and escalate appropriately.