Administrative Assistant (Asset Management)

People's Self-Help Housing•San Luis Obispo, CA

About The Position

People’s Self-Help Housing (PSHH) is looking for a motivated Administrative Assistant to support our Asset Management team. In this role, you’ll help with managing audits, inspections, and compliance files, assist with data analysis, and prepare financial reports. You’ll also work closely with the property management team to coordinate regulatory inspections, track findings, and respond to requests from investors and partners for reports and data. Periodic property site visits and general administrative support will also be part of the job. Being a key part of the team means you’ll need to stay organized, manage deadlines, and keep things moving smoothly. A positive attitude and the ability to collaborate with various departments will be essential for providing strong support to both internal and external stakeholders. With a mission to build affordable homes and site-based services that offer opportunities to change lives and strengthen communities, People's Self-Help Housing is the longest-serving nonprofit organization on California’s Central Coast. We serve low-income working families, farm workers, seniors, and veterans, and we provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis Obispo, Santa Barbara, and Ventura counties, we offer a broad array of programs to promote health, education, and connections to community-based resources. This is a full-time position (40 hours per week, 5 days per week). Salary DOE, with a very competitive benefit package including: Employer-paid Medical/Dental/ Vision, LTD/ STD Pension Profit Sharing Plan Paid Vacation, Holidays and Sick Time Employer investment in professional education and employee wellness An excellent supportive staff and work environment.

Requirements

Ability to work autonomously
Positive, and outgoing personality and outlook.
Excellent time management skills, meeting all deadlines.
Possess strong problem-solving and analytical skills.
Organized, detail oriented, and focused.
Proactive approach to task and department management.
MS Office proficient, intermediate+ Excel abilities.
Ability to work in any team setting.
Proven ability to treat pertinent information with confidentiality
High school diploma or equivalent required; bachelor’s degree or higher preferred.
Illustrates a passionate commitment to serving the residents, our colleagues, and our partners.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team in a fast-paced environment.
2+ years of administrative experience, preferably in property management, asset management, or a related field.
Must possess a valid CA driver’s license, proof of insurance and have access to a reliable vehicle
Sitting for long periods of time. Some standing, walking, stretching and reaching. Minimal lifting.
5-10% of work time requires travel to visit properties and offsite stakeholders.

Nice To Haves

Prior experience and familiarity of Tax Credit, HUD, Bond, Section 8, USDA and RD.
Familiar with property management software (Yardi or Real Page)

Responsibilities

Provide comprehensive administrative support to the Asset Management team.
Prepare and process correspondence, reports, and presentations.
Handle incoming and outgoing communications, including calls, emails, and mail.
Organize projects, collect information and data needed to meet each deadline for each project.
Maintain accurate and up-to-date records of property assets, leases, and related documentation.
Assist with data entry and database management, ensuring data integrity and confidentiality.
Prepare and distribute regular reports on asset performance and incident reports.
Act as a liaison between the Asset Management team and other departments, vendors, and stakeholders.
Coordinate property inspections, provide inspection findings to proper department(s).
Assist in organizing and facilitating meetings, and regulatory site visits.
Monitor expenditures in relation to budgets, review purchase orders and notes, and other financial and budget analysis.
Support special projects and initiatives as directed by the Asset Management team.
Provide excellent customer service to internal department and external stakeholders, addressing inquiries and concerns in a timely and professional manner.
Collect and record incident reports, then communicate with the site personnel to finalize the closure of the issue.