Administrative Assistant

Spoonwood Dental Partners•Peterborough, NH

49d•$20 - $25•Onsite

About The Position

This role will support our dental practices in both Keene and Peterborough, NH, handling a variety of administrative tasks to ensure smooth operations.

Requirements

Reliable vehicle transportation for travel between Keene and Peterborough.
Eligible for mileage reimbursement when not traveling to the home base.
Ability to multitask and prioritize effectively in a fast-paced environment.
Proficiency in office software and technology (e.g., scheduling tools, email, office suites).

Responsibilities

Work closely with Practice Managers (PMs) to manage office operations equally across Keene and PB locations.
Schedule and manage departmental, quarterly, and doctor lunch meetings.
Help manage PM calendars and coordinate internal and external meetings.
Set up vendor lunch and learn sessions post-PM approval.
Manage marketing requests and assist with website updates.
Coordinate new hire photos and update staff listings.
Manage office supplies, cleaning supplies, uniforms, and other orders via Amazon.
Conduct office errands as delegated by Owners and PMs (e.g., bank deposits, post office tasks).
Order and manage Gem graphics and clinical supplies.
Coordinate team birthday cards and monthly birthday treat orders.
Handle standard patient inquiries with excellent customer service.
Assist with scanning, faxing, and company emails as needed.
Assist with onboarding and offboarding processes for new employees.
Run errands such as picking up meals for meetings and managing certified mail.
Prepare and assist in generating reports as required.