Administrative Assistant

Veolia Environnement SA • Toms River, NJ

14h • Onsite

About The Position

To provide clerical and organizational support to ensure the efficient operation of the Toms River office. Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Requirements

• High School Diploma/GED is required.
• 2 years of experience in similar role.
• Operates company systems, devices and software applications (Google OfficeSuite).
• Must possess good verbal and written communication skills.
• Strong problem solving skills and ability to independently follow through on tasks and projects.

Responsibilities

• Data entry, generate reports from company systems.
• Responsible for handling incoming and outgoing correspondence both internally and externally.
• Prepares reports and gathers, compiles and records data; calculates statistical and other information, as required.
• Responsible for addressing customer inquiries and completing related documentation and/or system updates.
• Opens, separates, and distributes incoming departmental mail.
• Performs time entry in time management system.
• Processes invoices for relevant business units.
• Initiates and maintains internal and external filing systems, as directed.
• Responsible for scheduling appointments and arranging meetings as required.
• Maintains professional interactions with internal and external customers and/or departments.
• Performs other similar or less skilled work, as assigned.
• Works closely with union staff.
• Coordinates company activities.
• Purchases office supplies and equipment.

Benefits

• paid time off policies
• health insurance
• dental insurance
• vision insurance
• life insurance
• savings accounts
• tuition reimbursement
• paid volunteering
• employer sponsored 401(k) plan
• Sick leave – 56 hours
• Observed Holidays – 11 days
• Vacation – 15 days
• Eligible for up to 3.5% Annual Performance Bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees