Administrative Assistant

Bridge Specialty Group • Tallahassee, FL

18d

About The Position

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking an Administrative Assistant to join our growing team in Tallahassee, FL! The Administrative Assistant acts as the receptionist and administrative assistant, working closely with the Profit Center Leader & Team Resources Leader to assist with daily tasks, including correspondence, travel arrangements, and other duties. How You Will Contribute: Serve as Assistant to the PCL and TR Leader and act as the primary point of contact among managers, teammates, and external partners. Perform reception duties, including greeting customers and guests, managing the multi‑line phone system, and maintaining the Reception area in an organized and professional manner. Assist with travel arrangements, appointments, calendar updates, phone calls, and management of incoming and outgoing mail. Sort, distribute, and re‑deliver mail; complete front‑end scanning to the digital filing system with corresponding task creation; and handle incoming and outgoing faxes. Work closely with the Sales team and assist with preparation of monthly Sales Meeting presentations, TL Meetings, and MMQB Meetings, with potential future involvement in all Top Gun (sales tracking system) functions. Coordinate building maintenance requests, vendor service requests, and office supply orders. Track and submit business expenses incurred by the PCL and TLs. Support event planning activities and track and decorate for birthdays and anniversaries. Assist remote teammates with printing and preparing correspondence for mailing, as requested. Manage social media accounts upon request. Other duties may be assigned.

Requirements

• Associates degree
• Excellent organizational and time management skills with the ability to multitask
• Proficient in Office365 applications
• Ability to work effectively with minimal supervision

Responsibilities

• Serve as Assistant to the PCL and TR Leader and act as the primary point of contact among managers, teammates, and external partners.
• Perform reception duties, including greeting customers and guests, managing the multi‑line phone system, and maintaining the Reception area in an organized and professional manner.
• Assist with travel arrangements, appointments, calendar updates, phone calls, and management of incoming and outgoing mail.
• Sort, distribute, and re‑deliver mail; complete front‑end scanning to the digital filing system with corresponding task creation; and handle incoming and outgoing faxes.
• Work closely with the Sales team and assist with preparation of monthly Sales Meeting presentations, TL Meetings, and MMQB Meetings, with potential future involvement in all Top Gun (sales tracking system) functions.
• Coordinate building maintenance requests, vendor service requests, and office supply orders.
• Track and submit business expenses incurred by the PCL and TLs.
• Support event planning activities and track and decorate for birthdays and anniversaries.
• Assist remote teammates with printing and preparing correspondence for mailing, as requested.
• Manage social media accounts upon request.
• Other duties may be assigned.

Benefits

• Health Benefits : Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits : ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness : Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits : Paid Time Off, Holidays, Preferred Partner Discounts and more.
• Not reflective of all benefits.
• Enrollment waiting periods or eligibility criteria may apply to certain benefits.
• Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree