Administrative Assistant - Southern Nuclear Services - Birmingham

Southern Company•Birmingham, AL

1d•Onsite

About The Position

Senior Administrative Assistant – Southern Nuclear Services (SNS) - Corporate Location: Birmingham, AL Job Summary The Senior Administrative Assistant provides high-level administrative assistance and support to the General Manager of Southern Nuclear Services . This role also supports the Director of Commercial Operations and Products and Director of Southern Nuclear Services and provides administrative assistance across the Southern Nuclear Services organization as needed. The successful candidate will be a self-starter with exceptional organizational, communication, and decision‑making skills, and the ability to manage changing priorities with minimal supervision. This position is located at the Southern Nuclear Corporate Office in Birmingham, AL . Education High School diploma or GED is required Higher level education preferred

Requirements

Five (5) years or more of experience in an administrative, secretarial, or support role (strongly preferred)
Demonstrated experience handling confidential and sensitive information
Strong proficiency with office and business applications, including: Microsoft Excel, Outlook, PowerPoint, Word, and Teams
Web-based document management systems (e.g., Documentum or similar)
Exceptional administrative and organizational skills
Strong time management, prioritization, and multitasking abilities
Excellent written, verbal, and listening communication skills
High attention to detail and accuracy
Ability to anticipate needs and proactively address next steps
Ability to work effectively with individuals at all levels of the organization
Knowledge of corporate travel policies and procedures
Familiarity with electronic timekeeping systems and HR databases
Committed, high-performing, and dependable
Positive, proactive, and solution-oriented
Honest, candid, and professional
Flexible and adaptable to changing priorities
Team-oriented with a strong customer focus
Demonstrates Southern Company’s Values in daily work

Nice To Haves

Higher level education preferred
Experience supporting executive-level leadership (preferred)

Responsibilities

Provide direct support to the General Manager of Southern Nuclear Services
Manage executive level calendars, email, and scheduling
Plan and coordinate meetings, conference calls, and leadership training sessions
Prepare agendas, presentations, and meeting materials
Record, transcribe, and distribute meeting notes
Arrange travel (including international travel) and prepare/process expense reports
Maintain electronic files and oversee document management
Assist with budget oversight and administrative tracking
Handle highly confidential and sensitive information with discretion
Build and maintain effective working relationships with executive, general manager and administrative staff across the organization
Provide general administrative support to the SNS department as needed
Order office supplies
Manage departmental timekeeping
Assist budget analyst with preparation of client invoices and documentation of expenses for client reimbursement