Administrative Assistant- Office Services

Diaz Anselmo & Assoc. PA • Naperville, IL

2d

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Office Services team. This role is essential to supporting daily operations across departments and maintaining a professional, efficient workplace. If you thrive in a fast-paced environment and enjoy being the go-to person for office support, we’d love to hear from you.

Requirements

• High school diploma or equivalent required; associate’s degree or higher preferred
• 1–3 years of experience in office support, administrative services, or reception
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities under tight deadlines
• Strong communication skills and professional presence
• Team-oriented with the ability to work independently and discreetly
• Ability to sit for extended periods and operate standard office equipment
• Manual dexterity for handling documents and data entry
• Visual and auditory acuity for reading materials and responding to calls
• Occasional lifting of up to 20 pounds
• Mobility to navigate office spaces and access supplies
• Clear speech for effective communication with clients and staff

Nice To Haves

• Prior experience in legal or professional services environments is a plus

Responsibilities

• Provide front desk reception coverage with a warm, professional demeanor
• Greet clients, visitors, and staff and manage visitor logs and check-in procedures
• Perform electronic filing in various county portals
• Sort and deliver incoming mail and correspondence
• Assist with scanning, copying, and filing of documents
• Distribute electronic filings and communications across departments
• Maintain cleanliness and stock levels in kitchen and copier areas
• Support special projects and other administrative tasks as assigned

Benefits

• Paid Time Off: Paid vacation plus 8 company holidays to support work-life balance.
• Health Coverage: Medical, dental, and vision insurance with company contributions for you and your dependents.
• Supplementary Insurance: Life insurance, short-term disability, and Employee Assistance Program.
• Retirement: 401(k) plan with company match on your contributions.
• Growth: Career development opportunities to help you reach your goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED