Office Administrative Assistant
About The Position
Are you a dynamic self-starter? Do you have legal experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years? Harris Beach Murtha is in search of an Office Administrative Assistant to join our Hartford, CT office. You will thrive in this role if you have: 1-3 years of Administrative/Office experience Team player attitude with ability to be proactive and focus on problem solving A sense of accountability for working independently and proactively Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style Excellent multitasking and time management abilitiesProficiency with MS Office, scanning, and profiling of legal documents Superior client service and listening skills for anticipating needs of clients and attorneys The Office Administrative Assistant is responsible for hospitality and event planning, administrative assistance and coverage, workflow overflow, document preparation, scanning/profile, word processing, and more in a fast-paced law firm environment. Do you have the DRIVE and DESIRE to: Serve as the first point of contact for clients and maintain a professional reception area Manage phone calls, messages, and incoming/outgoing mail (including FedEx, UPS, certified mail) Coordinate parking operations in the Connecticut and Massachusetts offices. Coordinate hospitality and logistics for internal and client-facing meetings and events Maintain office and kitchen supplies; ensure copy centers and conference rooms are organized Support Trusts & Estates and Immigration legal team with overflow tasks such as scanning, word processing, document production, time entry, expense reports, and database management Assist with onboarding logistics (building badges, parking registration) and facility coordination Create and edit Word documents, Excel spreadsheets, and PowerPoint presentations. Perform physical and electronic filing using case management systems Provide remote assistance to other offices and departments as needed Support IT with local computer and network connections Participate in special projects and office events throughout the year Harris Beach Murtha recognizes everyone has a right to be included. You will be successful in your career at the firm if you: Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office settingBelieve in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and diversity Enjoy working with diverse personalities within various levels of the firm Are comfortable working in the office every day Salary information will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Administrative Assistant in Hartford is 35 hours per week. Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at [email protected] to inquire about potential collaboration for this position. Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. #LI-Onsite
Requirements
- 1-3 years of Administrative/Office experience
- Team player attitude with ability to be proactive and focus on problem solving
- A sense of accountability for working independently and proactively
- Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
- Excellent multitasking and time management abilities
- Proficiency with MS Office, scanning, and profiling of legal documents
- Superior client service and listening skills for anticipating needs of clients and attorneys
- Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Believe in the firm’s core values: integrity, respect, accountability, ingenuity, teamwork, and inclusion and diversity
- Enjoy working with diverse personalities within various levels of the firm
- Are comfortable working in the office every day
Responsibilities
- Serve as the first point of contact for clients and maintain a professional reception area
- Manage phone calls, messages, and incoming/outgoing mail (including FedEx, UPS, certified mail)
- Coordinate parking operations in the Connecticut and Massachusetts offices.
- Coordinate hospitality and logistics for internal and client-facing meetings and events
- Maintain office and kitchen supplies; ensure copy centers and conference rooms are organized
- Support Trusts & Estates and Immigration legal team with overflow tasks such as scanning, word processing, document production, time entry, expense reports, and database management
- Assist with onboarding logistics (building badges, parking registration) and facility coordination
- Create and edit Word documents, Excel spreadsheets, and PowerPoint presentations.
- Perform physical and electronic filing using case management systems
- Provide remote assistance to other offices and departments as needed
- Support IT with local computer and network connections
- Participate in special projects and office events throughout the year
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
